Bylaws

Constitution

Article 1 - Name

This organization shall be named the Railway Applications Section of the Institute for Operations Research and Management Sciences (INFORMS).

Article 2 - Purposes

The purposes of this Section shall be: (1) promote the interaction and exchange of ideas among railway operations research personnel, consultants and members of academia, (2) explore the potential for increasing railway productivity through the application of operations research techniques, and (3) disseminate information regarding current operations research applications in the rail industry.

Article 3 - Membership

Any Member of INFORMS may become a Section Member by paying the Section dues. Section officers must be Section members and Members of INFORMS.

Article 4 - Officers

1. The officers of the Section shall be a Chair, Vice Chair/Chair Elect, Secretary, Treasurer and Public Relations Officer.

2. The Chair shall be the chief administrative officer of the Section and shall be responsible for the development and execution of the Section's program. He/she shall (1) call and organize meetings of the Section, (2) appoint ad hoc committees as required, (3) appoint chairs and members of standing committees, (4) manage the affairs of the Section between meetings, and (5) preside over Section business meetings.

3. The Vice Chair shall be the principal assistant administrative officer of the Section and shall act as Chair in the absence of the Chair. He/she shall have such other duties as the Chair shall assign to him/her. The Vice Chair shall also be responsible for conducting the annual election of officers for the Section.

4. The Secretary shall conduct the conduct the business communications of the section, keep the minutes and records of the Section, maintain contact with INFORMS, receive reports of activities from those Section committees that may be established, be responsible for the administration, make arrangements for the orderly transfer of all Section's records to the Secretary succeeding him/her, and perform other duties assigned to him/her by the Section Chair.

5. The Treasurer shall be responsible for the administration and disbursement of the Section funds as directed by the Section Chair, prepare and distribute reports of the financial condition of the Section, prepare the annual budget of the Section for submission to INFORMS, make arrangements for the orderly transfer of all Section's financial records to the Treasurer succeeding him/her, and perform other duties assigned to him/her by the Section Chair.

6. The Public Relations officer will be responsible for

  • Managing and making new additions to RAS website
  • Managing RAS distribution list
  • Making sure RAS newsletter with quality content is published and distributed in a timely fashion
  • Identifying content, frequency and methods of communicating with the membership
  • Identifying and executing strategies to retain current members and recruit new members
  • Periodically (at least once a year) soliciting feedback on member satisfaction

6. Any Section member accepting nomination for elective office in the Section is understood to have agreed to perform the duties of that office if elected, and in particular to have agreed to attend the regular Section meetings during his/her tenure, except as his/her attendance is prevented by unusual circumstances. If a Section elected official must miss a meeting or be temporarily unable to carry out his/her responsibilities, he/she shall advise the Chair and shall make other arrangements for the discharge of his/her responsibilities. If an elected official should fail during his/her tenure to attend regular Section meetings and to carry out the responsibilities of the office, Chair shall remove him/her from the office upon obtaining the consent of other elected officials and name a replacement.

Article 5 - Election and Tenure of Section Officials

1. All elected officers shall be elected in accordance with the process operating concurrently with that of the INFORMS election process. By this process the Section shall annually elect a Vice Chair/ Chair-Elect to serve a term of one year. A Secretary, a Treasurer and a Public Relations Officer shall also to be elected to serve one year term each. For example, the terms of officers beginning their terms in Spring 2001 shall be extended until the Fall 2002 meeting."2. The Vice Chair/Chair-Elect shall succeed to the Chairship at the completion of his/her term.

3. The Chair and Vice Chair may not serve consecutive terms in the same office. The Secretary and Treasurer, if reelected, may serve a maximum of two consecutive terms in the same office.

4. The Vice Chair shall assemble a Nominating Committee at least four months before the Fall meeting of the Section. The Nominating Committee, composed of the Vice Chair and at least two additional Section members shall prepare a slate consisting of at least two nominees for Vice Chair/Chair Elect and at least one nominee each for Secretary and for Treasurer. At least two months before the Fall meeting, the Nominating Committee will submit its nominations to the Secretary who will report these nominations to the Section membership. Additional nominations for any office may be made by a petition signed by at least six Section members. Such petitions must reach the Secretary at least one month before the Fall Section meeting.

5. At least one month before the Fall meeting, the Secretary shall forward official ballots to the Section members. Nominees for office shall be listed alphabetically on the ballot (and so noted) with no indication as to those nominated by Nominating Committee and those nominated by petition. Ballots must be returned to the Secretary or completed electronically at least one week prior to the Fall Section meeting.

6. The Secretary of the Section shall appoint tellers to receive ballots and to tally them prior to the Fall business meeting. Tellers may not be Section officers or candidates for the office. The winning candidate for each position shall be the candidate receiving the largest number of votes. In the event of a tie vote for any position, the members present at the next business meeting of the Section shall choose between the tied candidates by written ballot. Winning candidates shall assume their office at the conclusion of the Fall meeting.

Article 6 - Section Committees

The Section Chair shall establish committees as required and shall appoint qualified chairs to head these committees. In all cases the terms of chairs and the committees shall cease upon completion of the term of the Chair who appointed them.

Article 7 - Responsibilities to INFORMS

1. The Section shall operate in accordance with the Constitution and Bylaws of INFORMS. Each year, normally at the Fall INFORMS meeting, a Section report will be submitted to INFORMS setting forth the significant accomplishments and activities of the Section during the previous year and outlining a rationale for the budget projections for the following year. Additional reports shall be submitted to INFORMS upon request by INFORMS.

2. In the event of dissolution of the Section, its assets shall become the property of INFORMS.

Article 8 - Amendments

1. Proposed amendments to this constitution may be initiated either by action of the officers of the Section or by petition to the Chair signed by 5% of the membership or 15 members of the Section, whichever is larger. The Secretary shall distribute copies of the proposed changes to all members of the Section not less than three weeks before a regular business meeting. An open discussion of the proposed amendment to the Constitution shall be carried out at the following business meeting of the Section.

2. Not more than two months after the discussion of the proposed amendment the Secretary shall distribute to all members copies of the proposed amendment along with the ballot forms. No ballot shall be counted unless marked by a Section member to indicate his/her choice, returned to the Secretary in a sealed envelope bearing voter's name, or by secure e-mail or website login and received by the Secretary not later than a date to be specified by him/her upon the ballot form -- a date not earlier than six weeks from the date of mailing the ballot forms to the Section membership.

3. The adoption of the proposed amendment shall require an affirmative vote by at least 60% of the members voting, as tallied by tellers appointed by the Chair. The tellers shall report the tally to the Chair within one week of the date specified for receipt of the ballots. The result of the balloting shall be announced to the membership by the Secretary.

4. If approved by the Section membership, the proposed amendment to the Constitution shall become effective upon approval by INFORMS.

Article 9 - Meetings

1. Business meetings of the Section shall be held when practical at the time and place of the regular meetings of INFORMS with the schedule and site to be arranged by the Secretary. The place and time of these meetings shall be announced at INFORMS meeting, or earlier if possible. The quorum for action at the business meetings shall be 5% of the membership or 15 members of the Section, whichever is smaller.