While it’s likely you have some experience writing thank you notes in your private life for birthday gifts and other common reasons, you’ve also probably missed a few less intuitive opportunities where taking the extra time to send a quick message of gratitude could help you stand out professionally. Below are a few examples of such opportunities, along with a sample of a thank-you letter or email that is appropriate for the context.
- Thank you note for someone who provided a successful referral for a new job
Hi [their name],
Thank you very much for agreeing to refer me for the __[position title]__ position at __[organization name]__. I’m happy to inform you that I was offered the role and will be accepting the offer. I couldn’t have done it without you, so please don’t hesitate to reach out if I can be of assistance to you in the future.
Thanks again and best wishes,
[Your name]
- Thank you note following an interview
Hi [their name],
Thank you for taking the time to discuss the specifics of the __[position title]__ role and to speak about my experience as a candidate. I found this interview particularly enjoyable, as I admire the passion of the team as well as the work your organization does overall. I’d like to reemphasize my interest in the position and ask that you not hesitate to reach out with any unanswered questions regarding my candidacy.
Thanks again and best wishes,
[Your name]
- Thank you note for a (formal or informal) professional mentor
Hi [their name],
Thank you very much for your support and counsel during our time working __[at organization or on project]__. I feel that with your help I was able to make the most of the experience, and I hope to remain in contact going forward. Best wishes for your continued success!
Sincerely,
[Your name]
Remember, you don’t need to use these examples word-for-word – and, in fact, you’re probably better off not doing so. A thank you note is always best with a personal touch, so try to find a simple (and possibly humorous) way to tie in a shared experience with the recipient of your note. In the end, your objective is to express gratitude and, by doing so, leave a more favorable, concrete impression. Mastering this practice can help you build lasting professional relationships that may also serve as valuable assets in the future.
