Bylaws

Bylaws

Section A: Section of the Institute for Operations Research and the Management Sciences

Article I: Name

The name of the organization shall be INFORMS Health Applications Society of the Institute for Operations Research and the Management Sciences (INFORMS).Herein it will be referred to as "The Society."

Article II: Purpose

The major purposes for the the Society are:

  1. To provide a continuing focus within INFORMS on the topic of health applications, with the aim of identifying current and potential problems and contributions to their solutions.
  2. To lead in the development, dissemination and implementation of knowledge and of basic and applied research technologies on health applications.
  3. To support efforts to extend, unify and integrate related branches of knowledge and practice.
  4. To support the interchange of information and encourage discussion and interaction among individuals having interest in the field of health applications, by providing the opportunity for these individuals to meet to exchange information, ideas, experiences and techniques.
  5. To stimulate the type of cross-fertilization which can best be accomplished within the framework of a professional organization.
  6. To promote high professional standards and integrity in all work done in the field.
  7. To encourage the education of students and the continuing education of practitioners in this field of knowledge.
  8. To work with accreditation institutions to promote and improve teaching of health care application courses in management sciences and operations research by faculty trained in the discipline.
  9. To periodically review quality management, education and health care software.

The Society is organized and will be operated exclusively for scientific and educational purposes within the meaning of Section 501 (c) (3) of the Internal Revenue code of 1986 as amended.

Article III - Membership

  1. Any person interested in health applications may become a member of this Society by completing a membership application and submitting it with the proper dues. Individuals can be members of the Society without formally being members of INFORMS.
  2. All members shall have equal rights and privileges. Dues shall be payable in the Fall of each year.
  3. Membership and participation shall be free from discrimination based on race, religion, ethnic group, national origin, handicap, sex, or sexual orientation.
  4. Membership can be terminated according to INFORMS bylaw on unethical activities.

Article IV - Officers

  1. The officers of the organization and their duties shall be the following:
    1. Chair: Shall be the chief administrative officer of the Society and shall be responsible for the general supervision, direction and control of the business affairs of the Society. The Chair shall preside at meetings and represent the Society in external affairs. The Chair shall approve any expenditures of the Society's funds. In addition, the Chair shall be responsible for maintaining communication with the Society's representative on the INFORMS Board and for participating in the Nominating Assembly for the representative to the INFORMS Board.The Chair (or his/her designate) shall coordinate any competitions or awards that the Society sponsors. The Chair is responsible for providing a copy of these bylaws to the next Chair.
    2. Chair Elect: Shall in the absence, or disability, of the Chair perform the duties and exercise the powers of the chair. The Chair Elect shall recommend and organize invited speakers for Sessions in National or International meetings of the Society. The Chair Elect shall replace the Chair at the completion of the term of the Chair.
    3. Editor and Secretary: Shall take the minutes of the meetings and shall be responsible for such matters as correspondence and notification of meetings. The Editor/Secretary shall maintain contact with INFORMS liaison and shall file an annual report describing the Society's activities. The Editor/Secretary shall designate or directly prepare the newsletter and/or electronic discussion groups. The Editor/Secretary or his/her designee shall supervise the development of a journal, if the Society decides to pursue such a goal. As part of this activity, the Editor/Secretary shall negotiate with publishers, if appropriate plan for a new journal, organize biannual special issue publications, or any other appropriate step for increasing publishing activities of the Society.
    4. Treasurer: Shall be responsible for all financial matters, including all financial records and an annual financial statement to be included with the annual report. The Treasurer shall keep accounts, deposit the organization's funds, and make expenditures in a fiscally responsible manner.
    5. Board Members: Shall amend or change the bylaws, approve major changes of direction, endorsements, and new activities of the Society. There may be up to 9 Board Members. The Chair, Chair elect, Editor, Treasurer, and past chair are ex-officio Board Members.
  2. Terms of Office. The terms of the chair, vice chair, Editor and Secretary, and Treasurer shall be one year. Other Board Members shall serve consecutive two-year terms. Each officer will be elected by ballot in the Fall of each year. The elected officer must receive a majority of the votes cast by members present in the Society's Business Meeting. Their terms of office shall begin on the first day of January of each year. Officers may be nominated for re-election.
  3. Nominations. The nominating committee, appointed by the Chair, shall nominate at least one candidate for each office. Additional nominations can be made by members present in the Society's Business Meeting. All nominees must be members of the Society at time of their assuming office. It is desirable for the nominees also to be members of INFORMS.
  4. Voting.
    1. All elected officers and Board members shall be elected in accordance with a process operating concurrently with that of the INFORMS election process.
    2. The Chair shall appoint a Nominating Committee Chair at the annual business meeting. The Nominating Committee, composed of a chair and at least two additional Society members, will issue a call for nominees and thereafter shall prepare an election slate for each office to be filled. At least one month before the annual Business Meeting of the Society, the Nominating Committee will submit its nominations to the Chair who will report these nominations to the Society membership by one or more of the following media:
      1. electronic mail
      2. hardcopy newsletter
      3. other appropriate form
    3. Additional nominations for any office may be made by a petition signed by at least six Society members. Such petitions must reach the Chair at least 1 month before the annual meeting of the Society.
    4. Within a month before the annual Business Meeting of the Society, the Chair shall forward official ballots to the Society membership. Ballots shall be issued by one of the following media:
      1. letter mail ballot
      2. electronic mail ballot
      3. web-based ballot
      4. a combination of letter mail and electronic mail or web-based ballot
      5. other appropriate media.
    5. Nominees for office shall be listed alphabetically on the ballot (and so noted) with no indication as to those nominated by the Nominating Committee and those nominated by petition.
    6. The Chair shall appoint tellers to receive and tally ballots. Tellers may not be Society officers or candidates for office. The winning candidate for each position shall be the candidate receiving the largest number of votes. In the event of a tie vote for any position, the members present at the next Business Meeting of the Society shall choose between the tied candidates by written ballot. Winning candidates will be announced at the annual business meeting and shall attend the Board meeting as observers and shall assume their office following this meeting.
    7. Board. The Society's Board will consist of Board Members described above.

Article V - Meetings

The Society will hold at least one meeting per year. The time, place, and agenda of each meeting shall be set by Officers and announced by the Editor/Secretary in the newsletter.

Article VI - Responsibilities to INFORMS

The Society and its officers, under charter from INFORMS, are accountable to the Institute for all operations and procedures. The INFORMS Board may suspend or revoke the Charter of the Society for inappropriate operations or procedures. Each Year, at a time specified by the Vice President for Subdivisions, the Society will submit a report to said Vice President summarizing the significant accomplishments and activities during the previous year.

Article VII - Dues

Dues to defray annual operating expenses may be assessed on all members by the Board of the Society. The Board may set different rates for members of INFORMS who join the Society and non-members of INFORMS who join the Society.

Article VIII - Amendments

Amendments to the bylaws may be made in any meeting following announcement in a previous meeting. The Editor/Secretary must submit the amendment to all members at least 7 days prior to the vote. Amendment must be approved by 2/3 of members present. Following approval it must be sent to INFORMS Vice President for Subdivisions who will present the Amendment to the INFORMS board. The Amendment becomes effective when approved by the INFORMS Board.

Article IX - Rules of Order

Robert's rules of order shall govern meetings, in all cases to which they are applicable and in which they are not inconsistent with the bylaws.